An employee who is to be absent for any reason shall promptly notify his or her supervisor, or supervisor’s designee, with the reason for the absence and its probable duration. Failure to do so may result in disciplinary action.
It is the employee’s obligation to substantiate use of sick leave if requested to do so by a supervisor. Sick leave is for use only in the following circumstances:
Illness or non-occupational injury.
Dental, optical, or medical examination or treatment.
Paternity for maternity related disability situations.
Sick leave accrual shall be at the rate of four (4) hours per pay period multiplied by the percentage of base hours (as defined in the Leave Rate of Pay Article) recorded for that pay period. The percentage is calculated by dividing the number of base hours for that pay period by eighty (80). The results shall be extended to tenths of an hour.
Unused sick leave hours will accumulate without limit.
For employees retiring under the provisions of the ARRC Pension Plan, accumulated sick leave will be added to the employee’s benefit service. Employees will be credited for all accumulated sick leave at the rate of 174 hours per credited month.
Accumulated sick leave for employees retiring under the provisions of the Federal Civil Service Retirement Plan will be governed by the provisions of that plan.
Advanced sick leave hours may be granted for seriously ill or injured employees. A maximum of 240 hours may be advanced when there is a reasonable expectation that the employee will return to work and will be able to earn the hours advanced.
Sick leave hours shall be charged in one-hour increments.
Sick leave balance used for D.4, D.5, and D.6 will be the balances of sick leave established at the close of the most recent pay period.
Employees with a sick leave balance of 500 hours or more will be paid for all sick leave used up to but not exceeding their sick leave balance.
Employees with a sick leave balance of 208-499 hours will be paid for all sick leave used, excluding the first day of each occurrence (except in D.8) up to but not exceeding their sick leave balance.
Employees with a sick leave balance of 207 hours or less will be paid for all sick leave used, excluding the first two days of each occurrence (except in D.8) up to but not exceeding their sick leave balance.
First day(s) unpaid leave under D.5 and D.6 will be recorded as sick leave without pay.
Employees will be paid sick leave from the first day of hospitalization and recovery or outpatient surgery where at least four (4) hours of observation is required, up to but not exceeding their sick leave balance.
Employees with fewer than five (5) years of cumulative service will be allowed access to annual leave in lieu of sick leave as described in D.5 and D.6, provided they furnish doctor’s verification.